Small Child Care Center Inspection Binder System
13–30 Children
State-Specific • Custom-Built • Inspection-Ready
 
Running a licensed child care center means inspections don’t just affect one person — they affect your staff, your enrollment, and your entire operation. When licensing shows up, documentation must be complete, accurate, and immediately accessible.
 
Paperwork deficiencies are the number one issue cited during child care licensing inspections. In centers, those deficiencies multiply quickly: staff files, child records, training documentation, emergency preparedness planning, and operational policies are all reviewed. This two-binder system is designed to prevent that — and make inspections run smoothly. We also use an amazing reusable file folder system. Never buy another folder again! 
 
The Small Child Care Center Inspection Binder System is a professionally assembled, physical compliance system built specifically for licensed child care centers serving 13–30 children. It organizes required documentation the way licensors expect to see it — clearly labeled, complete, and easy to review.
 
This is not a single overstuffed binder and it is not a DIY template. It is a center-level system designed to support all your students, multiple staff members and ongoing compliance.
 
What’s Included
Your Small Center system is a two-binder set and includes organized sections for:
Child Records Organization
• Child enrollment and record-keeping documentation
• Health, immunization, and emergency records
• Licensing-required child forms and tracking
 
Staff, Operations & Compliance
• Staff folders and compliance documentation based on licensed capacity and staffing structure
• Professional development and training tracking
• CPR and First Aid documentation storage
• Licensing-required policies and operational procedures
• Required and custom forms specific to your state and program
• Inspection checklists and required postings
 
Emergency Preparedness
• Actual emergency preparedness plan
• Evacuation, shelter-in-place, and lockdown procedures
• Emergency contacts and emergency documentation organization
 
Handbooks & Program Documents
• Parent handbook
• Staff handbook 
 
All documentation is organized according to licensing documentation requirements and inspection expectations so records can be located quickly and presented confidently.
 
Built After Purchase — For Your Center
Each system is custom-built after purchase based on your state’s current licensing requirements and your program’s specific structure. After checkout, you’ll receive a brief customization questionnaire so we can confirm your center details and assemble your binder system correctly. This is not a digital download or a generic template. Your completed system is assembled for your center and shipped inspection-ready.
 
Don’t DIY Center Compliance
Licensing does not want to review scattered folders or homemade systems. They want to see a professionally organized binder system that is accurate, complete, and accessible. We organize your documentation the way licensors expect to see it.
 
Important Sizing Note
This system is designed for programs licensed for 13–30 children. Larger programs may require a larger binder system to maintain proper organization and inspection flow.
 
Product Details
Program Type: Small Licensed Child Care Center
Licensed Capacity: 13–30 Children
Format: Two Physical Binders (Not Digital)
Customization: State-Specific, Built After Purchase
Assembly: Professionally Organized and Shipped Inspection-Ready
Shipping: Your Inspection Binder System will be shipped in 2 Large USPS Priority Mail boxes. 
 
ALASKA & HAWAII ORDERS
We ship to Alaska and Hawaii, however shipping costs must be confirmed before purchase due to USPS pricing variations. In most cases, priority shipping is exactly the same as continental U.S. rates, but we verify exact costs prior to finalizing the order.
Please email us before purchasing and we will provide a custom checkout link with verified shipping:
📧 info@the-daycare-network.com